Administrative Assistant

BACKGROUND REQUIREMENTS

The Administrative Assistant will be accountable for providing operational and logistical support for all departments within FHA, including the CEO.  Additional skills include:

  • The ability to interact in a professional demeanor with clients and FHA colleagues.
  • Scheduling appointments and meetings
  • Answering and screening calls
  • Monitoring business issues
  • Prioritizing daily tasks
  • Prepare status reports
  • Resolving problems independent of senior management.
  • Bachelor’s degree preferred

BEHAVIORAL COMPETENCIES:

Core Competencies:

  • Learning on the fly – a quick learner, open to change and challenges, looks for learnings in both successes and failures, strives to identify and apply best practices.
  • Ethics and values – adheres to appropriate and effective set of core values, acts in line with those values, rewards the right values.
  • Standing alone – will stand up and be accounted for, doesn’t shirk personal responsibility, can be counted on when times are tough, comfortable working alone on difficult tasks.
  • Self‐development – is committed to self improvement, dedicates time to this goal, seeks feedback and uses to improve performance, works to compensate for areas of relative weakness.
  • Time management – uses time effectively, works efficiently, is able to prioritize activities, seeks guidance on prioritization when necessary.
  • Problem solving – follows a logical approach toward addressing challenges, can identify pragmatic solutions to business questions, can generate several options and appropriately rule them out to yield the best one, involves relevant stakeholders in problem solving exercises.

Advanced Competencies:

  • Informing – provides information required for people to do their jobs, appropriately informs manager when issues arise.
  • Composure – hands pressure with finesse, can and handle stress and be reliable through challenging times, does not show frustration when blocked or resisted.
  • Decision quality – makes good decisions based upon analysis, consultation, and judgement; most solutions turn out to be correct over time, is considered a resource for decision support.
  • Interpersonal savy – relates well to people of all level inside and outside the organization; builds appropriate rapport and constructive, effective relationships; uses diplomacy and tact; can diffuse high-tension situations comfortably.
  • Priority Setting – prioritizes his/her time and the time of others on what’s important; quickly zeroes in on the critical few and puts the trivial many aside; can quickly sense what will help or hinder accomplishing a goal; eliminates roadblocks.

TECHNICAL COMPETENCIES:

Communication Skills

  • Proficient in English (read, write, speak)
  • Strong presentation skills
  • Ability to create effective written communications for senior audiences

Computer Skill

  • Fluency with Microsoft Office suite
  • Some facility with safety database
  • Ability to learn new computer interface systems

**Familiarity or experience in the life sciences industry is a plus

Please e-mail all resumes to contact@fiorehealthcare.com. Resumes must be accompanied by a cover letter.